Public Notices
Media Releases
Media Advisory Issued August 7, 2023:
Media Advisory Issued May 10, 2023:
Melinda Crawford, CEO at CHO Airport, announces her retirement.
Regulatory Notices
Public Notice Issued August 8, 2024:
DBE Notice
Public Notice Issued September 3rd, 2021
Finance and Procurement Notices
CHARLOTTESVILLE-ALBEMARLE AIRPORT AUTHORITY BOARD CHARLOTTESVILLE ALBEMARLE AIRPORT
INVITATION TO BID
PROJECT DESCRIPTION: TERMINAL APRON REHABILITATION
BID DUE DATE: June 26, 2:00 PM Local Time
Sealed bids will be received by the Charlottesville Albemarle Airport Authority, at 100 Bowen Loop, Suite 200, Charlottesville, VA 22911, until 2:00 PM (local time), on the bid date. Electronic submissions will be allowed and can be emailed to Jason Devillier at jdevillier@gocho.com . On the bid date at 2:30 PM, all bids will be publicly opened and read aloud.
ANY BID RECEIVED AFTER THE SPECIFIED TIME WILL NOT BE CONSIDERED.
The proposed Work includes the following:
Concrete apron reconstruction and isolated slab replacements on the Terminal Apron at Charlottesville Albemarle Airport. Work will also include drainage relocation and replacement.
Anticipated Schedule:
| DATE | EVENT |
| May 29th, 2025 | Date of issue of the Solicitation |
| June 10th, 2025 | Virtual Pre-Proposal Meeting – 1:00 PM Attendance is not mandatory |
| June 19th, 2025 | Last day for submitting written inquiries (2:00 P.M. Eastern Time) |
| June 20th, 2025 | Response to Questions |
| June 26th, 2025 | Submission Deadline (2:00 P.M. Eastern Time) |
Bidder Qualifications:
Bidder shall be a licensed contractor experienced in pavement rehabilitation and crack sealing.
A non-mandatory Pre-Bid Conference for this project will be held on June 10 (1:00 PM) via Microsoft Teams Video. Please email the Project Manager, Chad Ackley, PE, at Chad.Ackley@rsandh.com to receive the Microsoft Teams link for the virtual meeting.
Each Bidder is individually responsible for the careful examination of the site of the proposed Work, the Proposal, Plans, General Provisions, Technical Specifications, Contract Forms, and all requirements of the project. The failure or omission by any Bidder to do so shall in no way relieve any Bidder from any obligation with respect to its bid. The Authority reserves the following rights: to accept or reject any or all bids; and to award the Contract to the most responsive and responsible Bidder whose bid is determined by the Authority to be in its best interest. Any and all proposals as submitted herein are subject to further negotiation at the option of the Authority. No contract or agreement of any kind arising out of this proposal and/or negotiations shall be binding or valid against the Authority, its department, officers, employees, or agents unless such contract or agreement is in writing, has been authorized by the Charlottesville-Albemarle Airport Authority, and signed by the Airport Director or his designee.
The Charlottesville-Albemarle Airport Authority, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 USC §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders or offerors that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.
CHARLOTTESVILLE-ALBEMARLE AIRPORT AUTHORITY BOARD CHARLOTTESVILLE ALBEMARLE AIRPORT
INVITATION TO BID
PROJECT DESCRIPTION: RUNWAY 3-21 AND TAXIWAY A PAVEMENT REPAIRS
BID DUE DATE: June 10th, 2025, 2:00 PM Local Time
Sealed bids will be received by the Charlottesville Albemarle Airport Authority, at 100 Bowen Loop, Suite 200, Charlottesville, VA 22911, until 2:00 PM (local time), on the bid date. Electronic submissions will be allowed and can be emailed to Jason Devillier at jdevillier@gocho.com . On the bid date at 2:30 PM, all bids will be publicly opened and read aloud.
ANY BID RECEIVED AFTER THE SPECIFIED TIME WILL NOT BE CONSIDERED.
The proposed Work includes the following:
Asphalt mill and overlay patching of damaged runway areas and the sealing of cracks at Charlottesville Albemarle Airport. Work will also include rubber removal on the runway and remarking painted surfaces.
Anticipated Schedule:
| DATE | EVENT |
| May 19th, 2025 | Date of issue of the Solicitation |
| May 27th, 2025 | Virtual Pre-Proposal Meeting – 01:00 AM Attendance is not mandatory |
| June 4th, 2025 | Last day for submitting written inquiries (2:00 P.M. Eastern Time) |
| June 6th, 2025 | Response to Questions |
| June 10th, 2025 | Submission Deadline (2:00 P.M. Eastern Time) |
Bidder Qualifications:
Bidder shall be a licensed contractor experienced in pavement rehabilitation and crack sealing.
A non-mandatory Pre-Bid Conference for this project will be held on May 27th, 2025, at 1:00 PM (local time) via Microsoft Teams Video. Please email the Project Manager, Raymond Yankey, PE, at Raymond.Yankey@rsandh.com to receive the Microsoft Teams link for the virtual meeting.
Each Bidder is individually responsible for the careful examination of the site of the proposed Work, the Proposal, Plans, General Provisions, Technical Specifications, Contract Forms, and all requirements of the project. The failure or omission by any Bidder to do so shall in no way relieve any Bidder from any obligation with respect to its bid. The Authority reserves the following rights: to accept or reject any or all bids; and to award the Contract to the most responsive and responsible Bidder whose bid is determined by the Authority to be in its best interest. Any and all proposals as submitted herein are subject to further negotiation at the option of the Authority. No contract or agreement of any kind arising out of this proposal and/or negotiations shall be binding or valid against the Authority, its department, officers, employees, or agents unless such contract or agreement is in writing, has been authorized by the Charlottesville-Albemarle Airport Authority, and signed by the Airport Director or his designee.
The Charlottesville-Albemarle Airport Authority, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 USC §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders or offerors that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award
ITB – RUNWAY 3-21 AND TAXIWAY A PAVEMENT REPAIRS
2025 CHO RWY-TWY Repairs – Bid Set
May 6, 2025 Notice – The Notice of Intent to Award the Access Control/Security System has been postponed pending further review.
Public Notice Issued March 19, 2025
THE CHARLOTTESVILLE-ALBEMARLE AIRPORT AUTHORITY BOARD INVITATION TO BID
CHARLOTTESVILLE ALBEMARLE AIRPORT
AIRPORT SECURITY SYSTEMS UPGRADE BID DOCUMENTS
CHARLOTTESVILLE-ALBEMARLE AIRPORT AUTHORITY BOARD
CHARLOTTESVILLE ALBEMARLE AIRPORT
INVITATION TO BID
PROJECT DESCRIPTION: AIRPORT SECURITY SYSTEMS UPGRADE
BID DUE DATE: April 22, 2025, 2:00 PM Local Time
Sealed bids will be received by the Charlottesville Albemarle Airport Authority, at 100 Bowen Loop, Suite
200, Charlottesville, VA 22911, until 2:00 PM (local time), on the bid date. Electronic submissions will be
allowed and can be emailed to Jason Devillier at jdevillier@gocho.com. On the bid date at 2:30 PM, all bids will be publicly opened and read aloud.
ANY BID RECEIVED AFTER THE SPECIFIED TIME WILL NOT BE CONSIDERED.
The proposed Work includes the following:
The upgrades and expansion of existing electronic security systems at Charlottesville Albemarle Airport.
Anticipated Schedule:
DATE EVENT
March 19, 2025 Date of issue of the Solicitation
April 1, 2025 Virtual Pre-Proposal Meeting – 10:00 AM Attendance is not mandatory Meeting Link
April 11, 2025 Last day for submitting written inquiries (2:00 P.M. Eastern Time)
April 15, 2025 Response to Questions
April 22, 2025 Submission Deadline (2:00 P.M. Eastern Time)
April 23 – 25, 2025 Bid Evaluations
May 5, 2025 Notice of Intent to Award will be posted on Authority’s Website
September 1, 2025 Projected – Award of Contract
September 30, 2025 Projected – Contract Start Date
Bidder Qualifications:
Bidder shall be a licensed contractor experienced in the construction, installation, and testing of electronic
security systems.
A non-mandatory Pre-Bid Conference for this project will be held on April 1, 2025, at 10:00 AM (local time) via Microsoft Teams Video Conferencing AND in-person in the Airport Conference Room, located at 100 Bowen Loop, Suite 200, Charlottesville, VA 22911. Please email the Project Manager, Jim Pangburn, PE, PSP at jim.pangburn@rsandh.com to receive the Microsoft Teams link for the virtual meeting.
Bidders may request electronic copies of the Contract Documents (proposal forms, specifications, drawings) via e-mail. Inquiries should be directed to the Project Manager, Jim Pangburn, PE, PSP at
jim.pangburn@rsandh.com. Note that certain technical specification sections and the drawings are considered sensitive security information (SSI) and require a release form to be submitted prior to receiving the password to those files.
Each Bidder is individually responsible for the careful examination of the site of the proposed Work, the
Proposal, Plans, General Provisions, Technical Specifications, Contract Forms, and all requirements of the
project. The failure or omission by any Bidder to do so shall in no way relieve any Bidder from any obligation with respect to its bid. The Authority reserves the following rights: to accept or reject any or all bids; and to award the Contract to the most responsive and responsible Bidder whose bid is determined by the Authority to be in its best interest. Any and all proposals as submitted herein are subject to further negotiation at the option of the Authority. No contract or agreement of any kind arising out of this proposal and/or negotiations shall be binding or valid against the Authority, its department, officers, employees, or agents unless such contract or agreement is in writing, has been authorized by the Charlottesville-Albemarle Airport Authority, and signed by the Airport Director or his designee.
DBE Goals for this project as outlined in Section A2 are as follows:
Goals for minority participation for each trade: 4.6%
Goals for female participation in each trade: 4.6%
The Charlottesville-Albemarle Airport Authority, in accordance with the provisions of Title VI of the Civil
Rights Act of 1964 (78 Stat. 252, 42 USC §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders or offerors that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award,
Advertisement – ITB Security System Upgrade
Public Notice Issued January 22, 2025:
Public Notice – Intent to Award – Airport ARFF Station Renovations
Public Notice Issued December 31, 2024:
Audit Committee Meeting – Monday, January 6, 2025 @ 11:00 am. Discussion of FY24 Annual Comprehensive Financial Report and Financial Audit. Agenda available upon request.
This meeting will be virtual. Anyone wishing to attend will need to contact Penny Shifflett pshifflett@gocho.com to register and obtain the information necessary to attend the meeting.
Public Notice issued 123124 for meeting on 010625
Public Notice Issued December 18, 2024:
ARFF Building Renovation – Notice of Intent to Award Postponed
Notice of Intent to Postpone ARFF Renovations Intent to Award
Public Notice Issued December 9, 2024:
ARFF Building Renovation Addendum #5
Public Notice Issued December 4, 2024:
ARFF Building Renovation Project – Addendum #4
Public Notice Issued November 25, 2024:
ARFF Building Renovation Project – Addendum #1, #2, #3
Public Notice Issued November 7, 2024:
Charlottesville Albemarle Airport ARFF Building Renovation Invitation to Bid
CHO ARFF Building Renovation Project Specifications
Public Notice Issued September 9, 2024:
Informal Solicitation of Quotes – Runway De-icing/Anti-Icing Fluid
Informal Solicitation of Quotes – 2024-2025 De-Icing Fluid-FINAL
Public Notice Issued July 30, 2024:
Basin C Maintenance Project
Public Notice Issued July 18, 2024:
Airport Disadvantage Business Enterprise Stakeholder Meeting
Public Notice Issued July 18, 2024:
Intent To Award – Mechanical Systems Upgrade
MECHANICAL SYSTEMS UPGRADE-NOI
Public Notice Issued July 10, 2024:
CHO Basin C – Addendum #3
Public Noticed Issued July 2, 2024:
Notice of Intent to Award – Bag Belt ITB
Public Noticed Issued July 1, 2024:
CHO Mechanical System Upgrades – Addendum #1
Public Noticed Issued June 28, 2024:
CHO Basin C – Addendum #2
Public Notice Issued June 18, 2024:
Audit Committee Meeting – Friday, June 21, 2024 @ 10:00 AM in the Charlottesville-Albemarle Airport in the ARFF Training room. Discussion of the upcoming FY24 Annual Comprehensive Financial Report and Financial Audit.
Anyone wishing to attend must contact Penny Shifflett pshifflett@gocho.com to register and obtain the information necessary to attend the meeting.
Public Notice issued 061824 for meeting on 062124
Public Notice Issued June 7, 2024:
Basin C Maintenance Project – Addendum #1
Public Notice Issued June 4, 2024:
CHARLOTTESVILLE ALBEMARLE AIRPORT AUTHORITY BOARD
CHARLOTTESVILLE ALBEMARLE AIRPORT
INVITATION TO BID
PROJECT DESCRIPTION: BASIN C MAINTENANCE
BID DUE DATE: July 17, 2024, 2:00 PM Local Time
Sealed bids will be received by the Charlottesville Albemarle Airport Authority, at 100 Bowen Loop, Suite 200, Charlottesville, VA 22911, until 2:00 PM (local time), on the bid date. On the bid date at 2:30 PM, all bids will be publicly opened and read aloud.
ANY BID RECEIVED AFTER THE SPECIFIED TIME WILL NOT BE CONSIDERED.
The proposed Work includes the following:
Basin C at CHO was built as a sediment basin for the runway extension over 10 years ago. As construction progressed, it was converted into a water quality basin with an elevated forebay in 2013. Basin C has never been approved by Albemarle County as a BMP as the biofilter at the bottom level of the basin continues to show silt on top of the existing Biofilter media. Geotechnical investigation and field observations indicate water is seeping from the elevated forebay, under and through the rock spillway dam and exiting (with fines) into the Biofilter basin below. The project is to repair the Basin C forebay and spillway such that sediment does cover the top of the existing media of the Biofilter.
Anticipated Schedule:
| DATE | EVENT |
| June 4, 2024 | Date of issue of the Solicitation |
| June 19, 2024 | Pre-Proposal Meeting and Site Visit- 2:30 P.M. in the rotunda area of the terminal- Attendance is not mandatory. |
| July 10, 2024 | Last day for submitting written inquiries (2:00 P.M. Eastern Time) |
| July 12, 2024 | Response to Questions |
| July 17, 2024 | Submission Deadline (2:00 P.M. Eastern Time) |
| July 17-July 24, 2024 | Bid Evaluations |
| July 25, 2024 | Notice of Intent to Award will be posted on Authority’s website |
| August 5, 2024 | Award of Contract |
| August 12, 2024 | Projected – Contract start date |
Bidder Qualifications:
Bidder shall be a licensed contractor experienced in the construction, installation, and testing of stormwater maintenance facilities.
A non-mandatory Pre-Bid Conference for this project will be held on June 19, 2024, at 2:30 PM (local time) via Microsoft Teams Video Conferencing AND in-person in the Airport Conference Room, located at 100 Bowen Loop, Suite 200, Charlottesville, VA 22911. Please email the Project Manager Chad Ackley, via email at chad.ackley@rsandh.com to receive the Microsoft Teams link for the virtual meeting.
Bidders may request electronic copies of the Contract Documents (proposal forms, specifications, drawings) via e-mail. Inquiries should be directed to the Project Manager, Chad Ackley, via email at chad.ackley@rsandh.com and Charles Smith at charles.smith@rsandh.com.
Each Bidder is individually responsible for the careful examination of the site of the proposed Work, the Proposal, Plans, General Provisions, Technical Specifications, Contract Forms, and all requirements of the project. The failure or omission by any Bidder to do so shall in no way relieve any Bidder from any obligation with respect to its bid. The Authority reserves the following rights: to accept or reject any or all bids; and to award the Contract to the most responsive and responsible Bidder whose bid is determined by the Authority to be in its best interest. Any and all proposals as submitted herein are subject to further negotiation at the option of Authority. No contract or agreement of any kind arising out of this proposal and/or negotiations shall be binding or valid against the Authority, its department, officers, employees, or agents unless such contract or agreement is in writing, has been authorized by the Charlottesville Albemarle Airport Authority, and signed by the Airport Director or his designee.
The Charlottesville-Albemarle Airport Authority, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 USC §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders or offerors that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.
2024-05-31_Basin C_Project Manual.pdf
2024-05-31_CHO_BasinCRepair_Planset_signed.pdf
Public Notice Issued May 28, 2024:
ADVERTISEMENT FOR BID – MECHANICAL SYSTEMS UPGRADES
Receipt of Sealed Bids. Sealed Bids, consisting of the Primary Bid Documents, will be received by the
Charlottesville Albemarle Airport Authority, at 100 Bowen Loop, Suite 200, Charlottesville, VA 22911,
until 2:00 P.M. on July 10, 2024, (“Bid Due Date”). The Bid Documents received by the Bid Due Date
will be publicly opened on the same day at 2:30 p.m. and read aloud.
ANY BID RECEIVED AFTER THE SPECIFIED TIME WILL NOT BE CONSIDERED.
General Description of the Project. Replacement of existing fuel oil fired hydronic boilers and domestic
water heater with new natural gas fired equipment as well as replacement of hydronic pumps and associated piping, flues and accessories. Project scope also includes installation of natural gas piping from the utility provided gas meter to the terminal building and ARFF/ATCT building mechanical rooms. Anticipated trades include: Mechanical, Plumbing, Electrical.
Anticipated Project Schedule:
DATE EVENT
May 28, 2024 Date of issue of the Solicitation
June 12, 2024 Pre-Proposal Meeting and Site Visit- 10:30 A.M. in the rotunda area of the terminal- Attendance is not mandatory.
June 25, 2024 Last day for submitting written inquiries (2:00 P.M. Eastern Time)
June 28, 2024 Response to Questions
July 10, 2024 Submission Deadline (2:00 P.M. Eastern Time)
July 10 – July 15, 2024 Bid Evaluations
July 16, 2024 Notice of Intent to Award will be posted on Authority’s
website
July 26, 2024 Award of Contract
July 29, 2024 Projected – Contract start date
Bidder Qualifications:
Bidder shall be a licensed contractor experienced in the construction, installation, and testing of hydronic
mechanical piping and plumbing systems. A non-mandatory Pre-Bid Conference for this project will be held on June 12, 2024, at 10:30 AM (local time) via Microsoft Teams Video Conferencing AND in-person in the Airport Conference Room, located at 100 Bowen Loop, Suite 200, Charlottesville, VA 22911. Please email the Project Manager, Keith M. Nix, PE at keith.nix@rsandh.com to receive the Microsoft Teams link for the virtual meeting.
Bidders may request electronic copies of the Contract Documents (proposal forms, specifications,
drawings) via e-mail. Inquiries should be directed to the Project Manager, Keith M. Nix, PE via email at
keith.nix@rsandh.com and Beth Church at beth.church@rsandh.com. Each Bidder is individually responsible for the careful examination of the site of the proposed Work, the
Proposal, Plans, General Provisions, Technical Specifications, Contract Forms, and all requirements of the
project. The failure or omission by any Bidder to do so shall in no way relieve any Bidder from any
obligation with respect to its bid. The Authority reserves the following rights: to accept or reject any or all
bids; and to award the Contract to the most responsive and responsible Bidder whose bid is determined by the Authority to be in its best interest. Any and all proposals as submitted herein are subject to further
negotiation at the option of Authority. No contract or agreement of any kind arising out of this proposal
and/or negotiations shall be binding or valid against the Authority, its department, officers, employees, or
agents unless such contract or agreement is in writing, has been authorized by the Charlottesville Albemarle Airport Authority, and signed by the Airport Director or his designee.
Evidence of Authorization to do Business in Virginia. Each bid must contain the identification number
issued to the bidder by the Virginia State Corporation Commission. Any bidder that is not required to be
authorized by the SCC to transact business in the Commonwealth as a foreign business entity shall include with its bid a certification statement signed by a Virginia attorney.
Public Notice of Award. Public notice of the award of a contract, or announcement of the decision to
award, shall be given as follows: posting on the Authority’s website.
Equal Opportunity. The Charlottesville-Albemarle Airport Authority, in accordance with the provisions
of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 USC §§ 2000d to 2000d-4) and the Regulations,
hereby notifies all bidders or offerors that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.
2054182009-CHO Mechanical Systems Upgrades – Project Manual
2054182009-CHO Mechanical Systems Upgrades – Drawings1
Public Notice Issued April 5, 2024:
Bag Belt IFB – Addendum #2
Public Notice Issued March 28, 2024:
Bag Belt IFB – Addendum #1
Public Notice Issued February 29, 2024:
Bag Belt IFB-ADVERTISEMENT FOR BID
CHO_BHS Replacement_IFB_Specs_02092024
Public Notice Issued January 2, 2024:
Audit Committee Meeting – Friday, January 5, 2024 @ 3:00 pm. Discussion of FY23 Annual Comprehensive Financial Report and Financial Audit. Agenda available upon request.
This meeting will be virtual. Anyone wishing to attend will need to contact Penny Shifflett pshifflett@gocho.com to register and obtain the information necessary to attend the meeting.
Public Notice issued 010224 for meeting on 010524
Public Notice Issued October 24, 2023:
Notice of Sole Source Award
CHO Airport Sole Source Notice of Award – Global ARFF – Foam
Public Notice Issued September 7, 2023:
Informal Solicitation of Quotes – Runway De-Icing/Anti-Icing
INFORMAL SOLICITATION OF QUOTES-FULL PACKAGE 2023-24
Public Notice Issued June 30, 2023:
RFP# 2023-06 – Removal and Installation of Automatic Sliding Entrance Doors – Intent to Award
Notice of Intent to award-FINAL
Public Notice Issued June 29, 2023:
ITB #2022-06 – New Model, All-Wheel Drive, Dual Diesel-Powerd Cab Forward Chassis with Rotary Plow – Addendum #2 – Cancellation
Snow Blower ITB – Addendum #2 Cancellation of ITB
Public Notice Issued June 9, 2023:
RFP# 2023-06 – Removal and Installation of Automatic Sliding Entrance Doors – Addendum #2
RFP 2023-6_Addendum #2_Add alternate clarification
Public Notice Issued June 1, 2023:
Intention to Impose & Use PFC Application Number 18-23-C-00-CHO Amendment #1
Public Notice PFC App 23 Amendment #1 June 1, 2023
Public Notice Issued May 31, 2023:
RFP# 2023-06 – Removal and Installation of Automatic Sliding Entrance Doors – Addendum #1
CHO Airport – Entry Door RFP Presentation
Public Notice Issued May 24, 2023:
RFP# 2023-06 – Removal and Installation of Automatic Sliding Entrance Doors
2023-6 RFP CHO Entry Door replacement 052423 Final (002)
Public Notice Issued March 27, 2023:
RFP #2023-5 – Replacement of Baggage Belt – Addendum #7
Baggage Belt RFP-Addendum #7_Cancellation of RFP (002)
Public Notice Issued March 1, 2023:
RFP #2023-5 – Replacement of Baggage Belt – Addendum #6
Baggage Belt RFP-Addendum #6_Notice of intent to award extension (002)
